Member Login
Privacy Policy
Effective Date: February 24, 2026
Club Name: Hidden Valley Country Club
App Name: HVCC
1. Introduction
Hidden Valley Country Club (“the Club,” “we,” “our,” or “us”) respects the privacy of its members. This Privacy Policy explains how we collect, use, disclose, and protect information when you use the [App Name] mobile application (“App”).
The App is available exclusively to active Club members and requires authenticated login access.
By using the App, you agree to the practices described in this Privacy Policy.
2. Information We Collect
Because the App is a members-only platform, information collected is limited to what is necessary to provide Club services and enhance the member experience.
A. Member Profile Information
We may collect and process:
  • Name
  • Email address
  • Phone number
  • Membership number
  • Account credentials
  • Profile details voluntarily provided
This information is typically sourced from Club membership records or directly from you.
B. Geolocation & Geofencing Data
The App may use geofencing technology to enhance the member experience.
Geofencing uses your device’s GPS or location services to create virtual boundaries around specific Club-related locations (e.g., clubhouse, event venues, practice facilities).
If you enable location services, we may collect:
  • Precise GPS location
  • Entry and exit timestamps from designated geofenced areas
  • Frequency of visits
  • Background location data (if permitted by your device settings)
How Location Data Is Used
Location data may be used to:
  • Trigger arrival notifications
  • Provide event or facility alerts
  • Enable location-based member services
  • Improve operational planning through aggregated insights
  • Enhance relevance of Club communications
Location services are optional and controlled through your device settings.
3. Member Control Over Location Services
Members have full control over location permissions:
  • Opt-In: Location access must be granted through device settings.
  • Opt-Out: Location services can be disabled at any time in device settings.
Disabling location services may limit features that rely on geofencing functionality.
4. Device & Technical Information
To ensure compatibility and performance, we may collect:
  • Device model
  • Operating system and version
  • Unique device identifiers
  • IP address
  • Mobile carrier
  • App version
  • Crash logs and diagnostic reports
5. App Usage Information
We may collect information about how members interact with the App, including:
  • Features accessed
  • Time spent within the App
  • Navigation patterns
  • Interaction data
  • Error reports and performance analytics
This information helps us improve stability and functionality.
6. App Permissions & Sensor Data
Depending on features enabled, the App may request access to:
  • Camera (e.g., profile photos, event photos)
  • Microphone (if audio features are used)
  • Biometric Authentication (for secure login)
Permissions are controlled through your device settings.
7. Third-Party Integrations
If the App integrates with third-party service providers (such as tee-time systems, event platforms, or club management software), limited member data may be exchanged as necessary to deliver those services.
Examples may include:
  • Tee-time or reservation systems
  • Event registration platforms
  • Tournament scoring platforms
We only share information necessary to provide the requested service and require third-party providers to maintain appropriate safeguards.
8. Data Sharing
We do not sell member personal information.
We may share information:
  • With trusted service providers who support App operations
  • To comply with legal obligations
  • To protect member safety or Club property
  • In connection with internal administrative operations
Location data is used primarily to provide Club services and is not shared for unrelated commercial purposes.
9. Data Retention
We retain personal information only as long as necessary to:
  • Maintain active membership services
  • Fulfill legal obligations
  • Resolve disputes
  • Enforce Club policies
Location data is retained only as long as necessary to support App functionality or legitimate operational purposes.
10. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect member information, including:
  • Encryption in transit (HTTPS)
  • Secure hosting environments
  • Access controls
  • Regular system monitoring
However, no method of electronic transmission or storage is completely secure.
11. Children’s Privacy
The App is intended for Club members and is not directed to children under 13. We do not knowingly collect personal information from children without appropriate authorization.
12. Your Privacy Rights
Depending on your jurisdiction, you may have rights to:
  • Access your personal information
  • Request correction
  • Request deletion
  • Withdraw consent where applicable
Members may submit privacy-related requests to:
[email protected]
13. Changes to This Privacy Policy
We may update this Privacy Policy periodically. Updates will be posted within the App with a revised Effective Date.
Continued use of the App after changes constitutes acceptance of the updated policy.
 
14. Contact Information
If you have questions about this Privacy Policy, please contact:
Hidden Valley Country Club
Address: 11820 S. Highland Dr., Sandy, UT 84092
Email: [email protected]
Phone: 801-571-0583